Parent / Carer Privacy Notice
We are Beacon Hill Primary School. During your child’s time with us, we will gather and use information relating to you. Information that we hold in relation to individuals is known as their “personal data”. This will include data that we obtain from you directly and data about you that we obtain from other people and organisations. We might also need to continue to hold your personal data for a period of time after your child has left the school. Anything that we do with an individual’s personal data is known as “processing”.
This document sets out what personal data we will hold about you, why we process that data, who we share this information with, and your rights in relation to your personal data processed by us.
What information do we process in relation to you?
We will collect, hold, share and otherwise use the following information about you:
We will also use special categories of data such as gender, age, ethnic group, sex or sexual orientation, religious or similar beliefs, information about health, genetic information and biometric data. These types of personal data are subject to additional requirements.
Where do we get your personal data from?
We will obtain an amount of your personal data from you, by way of information gathering exercises at appropriate times such as when your child joins the school.
We may also obtain information about you from other sources. This might include information from the local authorities or other professionals or bodies, including a Court, which might raise concerns in relation to your child.
Why do we use your personal data?
We will process your personal data for the following reasons:
Whilst the majority of processing of personal data we hold about you will not require your consent, we will inform you if your consent is required and seek that consent before any processing takes place. Where this is the case, you are free to withdraw your consent at any time.
Why do we use special category personal data?
We may process special category personal data in relation to you for the following reasons:
There may also be circumstances where we need to use your information in relation to legal claims, or to protect your vital interests of those of your child, and where it is not possible to seek your consent.
Failure to provide this information
If you fail to provide information to us we may be prevented from complying with our legal obligations.
How long will we hold your personal data for?
We will hold your personal data only for as long as necessary. How long we need to hold on to any information will depend on the type of information. For further detail please see our Retention and Destruction Policy.
Who will we share your personal data with?
We routinely share information about you with:
The Department for Education may share information that we are required to provide to them with other organisations. For further information about the Department’s data sharing process, please visit: https://www.gov.uk/guidance/data-protection-how-we-collect-and-share-research-data.
Contact details for the Department can be found at https://www.gov.uk/contact-dfe.
Local authorities may share information that we are required to provide to them with other organisations. For further information about Surrey County Council’s data sharing process, please visit: https://www.surreycc.gov.uk
Contact details for Surrey County Council local authority can be found at https://www. surreycc.gov.uk
Your rights in relation to your personal data held by us
You have the right to request access to personal data that we hold about you, subject to a number of exceptions. To make a request for access to your personal data, you should put your request in writing to:
Mr Nick Tidey, Data Protection Officer, Beacon Hill Primary School
Please also refer to our Data Protection Policy for further details on making requests for access to your personal data.
You also have the right, in certain circumstances, to:
If you want to exercise any of these rights then you should contact Mr Nick Tidey, Data Protection Officer, Beacon Hill Primary School. The law does not oblige the school to comply with all requests. If the school does not intend to comply with the request then you will be notified of the reasons why in writing.
If you have any concerns about how we are using your personal data then we ask that you contact our Data Protection Officer in the first instance. However an individual can contact the Information Commissioner’s Office should you consider this to be necessary, at https://ico.org.uk/concerns/.
If you would like to discuss anything in this privacy notice, please contact:
Mr Nick Tidey, Data Protection Officer